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Get non-clinical purchase requests to the right approver, with the price checked

A request for printing or office furniture can stall when the quote does not match the contract price and the site and central budgets name different approvers. Duvo checks the request against contract pricing and your delegation of authority, then routes the exception to the person who can decide.

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Healthcare purchasing review

Purchasing decision needed

HP-501 · Office printing

Approval status
Unassigned
Budget
Site and central ownership conflict
Order status
Not issued

The quote is available, but the request and directory name different budget owners. The spend has no agreed approving owner.

Next action

Assign approving owner: record procurement's routing and send the request through the existing spend-approval process; no order is issued by this routing decision.

Return request: ask the requester to correct the budget ownership and keep the purchase order handoff paused.

Budget owner approves each exception

Off-contract prices, suppliers outside the agreement and ownership conflicts go ahead only on the accountable owner's decision under your purchasing policy.

View the wider product queue

Healthcare purchasing review

Non-clinical purchase requests checked against contract pricing and approvers.

Adds cases
Administrative requests
Processes cases
Purchasing review
Total

24

Pending

5

Postponed

2

In progress

4

Needs input

3

Failed

0

Completed

10

Add filter
Case
Case Status
Exception
Scope
Decision
Exceptions
Next action
HP-501 · Office printing
Needs Input
Budget owner unresolved
Administrative offices
Route owner decision
1
HP-502 · Meeting-room screens
In Progress
Quote above contract price
Training centre
Request revised quote
0
HP-503 · Office stationery
Completed
Approval attached
Central administration
Record reviewed request
0
HP-504 · Archive shelving
Pending
Cost centre missing
Records administration
Complete request
1
HP-505 · Office furniture
Postponed
Supplier outside agreement
Shared services
Ask procurement
0

Showing 5 of 24 cases

  1. 1

    Approval

    Exceptions pause for the named owner

    Each exception carries the source records, applied rule, recommended action, and the person authorised to decide.

  2. 2

    Exception

    Exception is visible before the action

    The request shows the missing approval or contract price difference before the order handoff.

From purchase request to an approved order handoff

Administrative buying in a hospital group crosses site and central cost centres, and much of it should go through framework or group purchasing contracts. A requester sends a supplier quote with a delivery address, but the price may be above contract, the supplier may sit outside the agreement, or the cost centre may belong to an owner who never approved the spend. Buyers chase approvals across inboxes, and orders sometimes go out before anyone spots the price gap.

  1. 0101

    Read the request and quote

    Duvo reads the purchase request, the supplier quote, the relevant contract or framework price list and the cost-centre directory.

  2. 0202

    Check price, supplier and approver

    Quoted prices are compared with contract pricing, the supplier with the agreement, and the amount and cost centre with the approval limits in your delegation of authority.

  3. 0303

    Prepare the exception

    Each exception is prepared with the gap explained, the original request attached and the approver it belongs to.

  4. 0404

    Your team decides

    Approve, re-quote or return

    The budget owner or procurement lead approves the exception, asks for a quote at contract price or returns the request to the requester.

  5. 0505

    Hand the approved request to purchasing

    Duvo attaches the decision and passes the request on for the purchase order, or sends the approved re-quote request to the supplier.

Your procurement records, inside an agreed data boundary

Systems and control details

Requisitions and purchase orders come from your procurement or ERP system, prices from the contract or framework lists your team maintains. The fields Duvo may read are agreed before any sample is shared.

Purchase requisitions, Supplier quotations, Contract and framework price lists, Cost-centre directory, Delegation of authority, ERP purchase orders

  • Budget owner approves each exception

    Off-contract prices, suppliers outside the agreement and ownership conflicts go ahead only on the accountable owner's decision under your purchasing policy.

  • Non-clinical records only

    The review covers the agreed administrative categories and fields. Patient records and clinical or regulated purchasing decisions are outside it, and Duvo does not raise purchase orders without an approved request.

  • Quote, contract price and decision together

    The original request, the price list version, the quote difference and the owner's decision stay linked to the order handoff.

What teams ask about Healthcare purchasing review

  • Does Duvo see patient data when checking purchase requests?

    No. The review uses administrative purchasing fields agreed in advance, such as requester, cost centre, supplier and price. Clinical purchasing and patient records are outside its scope.

  • How does Duvo know the contract price for an item?

    From the contract or framework price lists you share. If an item is not on a price list, the request is flagged for procurement to price.

  • What happens when a site budget and a central budget both claim a request?

    The request is held with both owners named, and procurement decides who approves it. No order is raised while ownership is unresolved.

  • Can we start with a single category of spend?

    Yes. Printing, stationery or furniture requests from one site work well, using completed requests to compare Duvo's routing with the approvals your team recorded.

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