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Check parts readiness before the maintenance window

A storeroom balance does not show whether the right part is reserved for a maintenance job. Duvo would check approved parts against stock and inbound commitments, then prepare procurement or transfer options.

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Proposed application

Proposed administrative coordination of approved maintenance parts, stock and supplier dates. Maintenance methods, parts suitability and equipment release remain with the plant.

Maintenance parts coordination · Illustrative

Maintenance decision needed

MP-301 · Bearing kit

Parts status
Reserved
Reservation
Allocated to work order M-58
Need
Press work order M-61

Bearing kit BK-17, approved revision B, is on hand but reserved for another job. Reassigning it would change that job’s readiness.

Next action

Request transfer: prepare the authorised reassignment request and show both affected work orders; readiness changes only after the reservation is confirmed.

Keep reservation: leave the existing job allocation intact and retain M-61 as awaiting parts for the maintenance planner.

Approve reservation and purchasing changes

The maintenance owner would authorise the proposed coordination action. Duvo would not substitute parts, select repair methods or release equipment.

Illustrative workflow example
View the wider product queue

Maintenance parts coordination · Illustrative

Proposed parts-readiness review using synthetic maintenance records.

Adds cases
Maintenance orders
Processes cases
Parts readiness
Total

24

Pending

5

Postponed

2

In progress

4

Needs input

3

Failed

0

Completed

10

Add filter
Case
Case Status
Readiness gap
Scope
Decision
Exceptions
Next action
MP-301 · Bearing kit
Needs Input
Stock reserved elsewhere
Press work order M-61
Review transfer
1
MP-302 · Filter element
In Progress
Receipt date uncertain
Compressor M-62
Chase confirmation
0
MP-303 · Drive belt
Completed
Part received and reserved
Conveyor M-63
Record readiness
0
MP-304 · Gasket set
Pending
Approved revision missing
Pump M-64
Confirm part record
1
MP-305 · Sensor bracket
Postponed
Maintenance date moved
Packing M-65
Recheck need date
0

Showing 5 of 24 cases

  1. 1

    Approval

    Exceptions pause for the named owner

    Each exception carries the source records, applied rule, recommended action, and the person authorised to decide.

  2. 2

    Readiness gap

    Readiness gap is visible before the action

    The part reference, reservation and work-order need date explain why a job remains unready.

Illustrative workflow example

Resolve the missing part before the job is marked ready

The maintenance plan, storeroom and purchasing system can each show a different view of parts readiness. A part may be on hand but allocated to another job, or on order with no confirmed arrival. Discovering the gap when the maintenance window begins leaves the plant choosing between a delay and an unplanned purchasing decision.

  1. 01Collect

    Read the approved work-order parts

    Duvo would read the maintenance work order, approved part references, planned maintenance window and quantity requirements alongside storeroom stock and reservations.

  2. 02Check

    Separate available stock from reserved stock

    Duvo would match exact part references and revisions, then compare unreserved quantities and confirmed inbound dates with the work-order need date. Possible alternatives would remain for technical review.

  3. 03Prepare

    Prepare a purchasing or transfer request

    Duvo would assemble a documented source for the approved part, the required date and any conflicting reservation. The request would show which work order could be affected by a transfer.

  4. 04Approve

    Your team decides

    Approve the parts coordination action

    The authorised maintenance owner would select the transfer, purchase request or timing response under plant policy. Technical suitability, maintenance execution and equipment release remain with the plant's authorised specialists.

  5. 05Verify

    Confirm the reservation and receipt

    Duvo would record the authorised request in permitted systems and check subsequent reservation or receipt evidence. A purchase request alone would not mark the work order ready.

Connect the maintenance order with storeroom and purchasing records

Systems and control details

Begin with one planned maintenance window and approved part list. Review maintenance-system and ERP permissions before any reservation or purchasing update.

Maintenance work orders, Approved spare-parts list, Storeroom inventory, Part reservations, Purchase orders, Supplier confirmations

  • Match approved part references

    Exact approved part numbers and revisions would govern the comparison. Similar descriptions would not establish interchangeability.

  • Approve reservation and purchasing changes

    The maintenance owner would authorise the proposed coordination action. Duvo would not substitute parts, select repair methods or release equipment.

  • Retain the readiness evidence

    The work-order requirement, reservation conflict, selected action and final receipt would remain linked for the planner.

Contracted guarantee

5x ROI, guaranteed

If measured results fall below 5x the total proposal price, the whole contract is free.

What teams ask about Maintenance parts coordination

  • When does Maintenance parts coordination run?

    A scheduled maintenance work order needs a part with uncertain stock availability or supplier delivery.

  • Who owns Maintenance parts coordination?

    Maintenance planning, storeroom management, plant purchasing

Related processes