Skip to content
Customer stories
NotinoBonus reconciliation

Notino cut bonus reconciliation from 70 days to 15.

55 days

shorter bonus reconciliation cycle, from 70 to 15 days

<10 hrs

specialist work per cycle, down from about 120 hours

Quarterly reconciliation had no end-to-end owner.

Notino invoices one supplier for tens of millions of euros a year of supplier bonuses across 27+ markets, covering media, promo, on-site visibility, free-shipping reimbursement, TV, sell-in accruals, and NCP.

Reconciliation depends on seven data streams, each owned by a different specialist and pulled manually from Power BI, SharePoint, the Martailer SPA platform, FINIS, and cross-company invoices.

Each quarter had to clear before the next could start, delaying the preparation of bonus invoices.

Before

  • Seven data streams pulled manually, each owned by a different specialist
  • No one owned escalation across the supplier's 9 hubs
  • Each quarter had to clear before reconciliation of the next could start
  • About 120 specialist hours required per cycle across six people

After Duvo

  • A Data Collector, Consolidator, and escalation layer run as one closed loop
  • Master workbook consolidated across 8 tabs, every field verified on write-back
  • Bonus reconciliation cycle reduced from 70 days to 15
  • Specialist time per cycle cut from ~120 hours across 6 people to under 10

Duvo took a huge manual procedure spanning seven different roles and transformed it in a matter of weeks. In a process this size, speed directly affects cash flow. We turned a complex bonus reconciliation workflow into something we can control far earlier – from quarterly clean-up to monthly automated reconciliation.

Bartosz Kliś

Chief Commercial Officer, Notino

The workflow from signal to outcome.

01

Collects every stream

A Data Collector agent pulls all 7 streams (Power BI, SharePoint, the Martailer SPA platform, and invoice folders) into a single staging layer.

02

Consolidates the master

A Consolidator merges every stream into the master workbook across 8 tabs, with country-to-hub mapping, header reordering, period deduplication, and explicit row writes.

03

Verifies every field

It reads the first rows back from the master to confirm each field landed correctly before the cycle moves forward.

04

Escalates by hub

An escalation layer surfaces delayed approvals by hub, names the blocking counterpart, and triggers structured follow-up.

Outcome

55 days shorter bonus reconciliation cycle, from 70 to 15 days

Systems involved

Power BI, SharePoint, Martailer SPA, FINIS, Cross-company invoices

Control points

  • The first rows are read back after every master-workbook write before the cycle moves forward.
  • Delayed approvals retain the hub and named blocking counterpart for escalation.

More customer stories.

See all results