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Stop overpaying your suppliers.

Payment errors can represent 0.1–0.4% of supplier payments: €100,000–€400,000 for every €100m paid. Duvo checks agreed prices, rebates and credits against invoices and supplier records, then carries approved corrections and supplier follow-up through to reconciliation. Your AP team approves the actions that change payments or supplier balances.

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Scoped evaluation

Agree the supported records, system access and approval rules for your process before execution.

Payables Audit

Needs input

Henkel CZ · INV-882041

Audit result
Duplicate
Supplier
Henkel
Error value
EUR 41,280

Next action

Approval thresholds

Material variances and ambiguous cases pause for AP, controls, or procure-to-pay owners before the run pays out.

Illustrative workflow example
View the wider product queue

Payables Audit

Invoices checked against POs, goods receipts, and contracted price across every entity before the payment run.

Adds cases
Invoice Intake
Processes cases
Payables Audit Review
Total

612

Pending

104

Postponed

19

In progress

12

Needs input

47

Completed

430

Add filter
Title
Case Status
Audit result
Supplier
Error value
Exceptions
Next action
Henkel CZ · INV-882041
Needs Input
Duplicate
Henkel
EUR 41,280
1
Mondelez · INV-MD-50912
Needs Input
Over contract
Mondelez
EUR 18,640
4
Procter & Gamble · INV-PG-77310
In Progress
3-way match
P&G
EUR 9,750
3
Nestle SK · INV-NES-44128
Completed
Credit matched
Nestle
EUR 27,400
2
Unilever · INV-UL-61905
Needs Input
Missing GR
Unilever
EUR 12,330
2

Showing 5 of 612 cases

  1. 1

    Approval

    Anything that moves money pauses for review

    Cases that need a person carry the amount, reason, and evidence so the owner can approve, dispute, or hold without rebuilding the trail.

  2. 2

    Error value

    The recoverable amount is visible early

    The overpayment or duplicate amount per exception is shown with the contracted price it breached, held before payment or claimed back.

Illustrative workflow example

The invoices get audited before the run pays them.

An invoice can match its purchase order while a quarterly rebate, agreed discount or supplier credit remains unclaimed. Duvo checks those agreements against paid and in-flight invoices, then carries approved corrections and recovery cases through to reconciliation.

  1. 01Intake

    Pull the invoices.

    Paid and in-flight invoices come in from SAP and AP ledgers across every entity, with POs, receipts, contracts, and supplier statements.

  2. 02Match

    Rebuild the three-way match.

    Each invoice is checked against its PO, goods receipt, and contracted price, line by line. Duplicate payments are matched across ERP ledgers and time windows.

  3. 03Flag

    Surface the exceptions.

    Duplicates, price variances, quantity mismatches, missed discounts, tax and FX errors, and paid-not-received are flagged.

  4. 04Approve

    Your team decides

    Hold for the owner.

    Material variances and ambiguous cases reach AP or controls with the evidence pack already assembled, before the run pays out.

  5. 05Update

    Write it back to SAP.

    In-flight corrections are applied before payment; already-paid errors raise the supplier debit note, get chased, and the credit is reconciled. Status, evidence, and reason codes are written back to SAP.

No payments transformation project required to start.

Systems and control details

It runs through SAP, the other ERPs, ledgers, and files your AP team already uses, then leaves a clear record of every hold and recovery.

SAP and AP ledgers, Multiple ERP instances, purchase orders, goods receipts, contracts and price files, supplier statements, payment runs, email and shared inboxes

  • Approval thresholds

    Material variances and ambiguous cases pause for AP, controls, or procure-to-pay owners before the run pays out.

  • Evidence trail

    Each claim shows the invoice, PO, goods receipt, contracted price, variance, and rationale behind the recovery.

  • Claims processed end to end

    Approved claims go to the supplier as debit notes with the evidence, get chased, and are reconciled against the credit on return.

Contracted guarantee

5x ROI, guaranteed

If measured results fall below 5x the total proposal price, the whole contract is free.

What teams ask about Payables Audit

  • When does Payables Audit run?

    A payment run is about to clear supplier invoices.

  • Who owns Payables Audit?

    AP, procure-to-pay, financial controls, shared services

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