Solutions · Payables Audit
Recover the duplicate payments and overcharges in your AP.
AP clears invoices to keep suppliers paid; the duplicate payments and overpayments inside the run never get a second look. Each one becomes a recovery claim for approval.
Queue dashboard
Each error becomes a case with evidence and a claim to raise.
Each error becomes a case: the variance, evidence pack, recoverable amount, and the claim to raise.
Payables Audit
Paid and in-flight invoices checked against POs, goods receipts, and contracted price across every ERP entity.
Every item becomes a tracked case
Cases move through pending, in progress, needs input, postponed, and completed, so the team sees throughput and blockers at a glance.
Anything that moves money pauses for review
Cases that need a person carry the amount, reason, and evidence so the owner can approve, dispute, or hold without rebuilding the trail.
The recoverable amount is visible early
The overpayment or duplicate amount per exception is shown with the contracted price it breached, ready to claim back.
Each case ends in a verified update
Approved actions are written back to the system of record with the evidence, status, and reason code attached.
Partnering with
The problem
AP clears invoices to keep suppliers paid. It doesn't audit them.
Errors slip when thousands of invoices need a three-way match against POs, goods receipts, and contracted price before payment.
Money leaves before anyone checks it.
Duplicate payments, overpayments, missed discounts, and paid-not-received clear straight through the run.
Multi-ERP estates pay twice.
After M&A, the same invoice gets paid twice across entities on separate ERPs.
Recovery needs an owner.
Debit notes and recovery claims need an owner's approval before reaching the supplier.
How the solution works
The payments your systems already cleared get a second look.
Routine matches clear. Exceptions arrive with the variance, evidence, and recovery value attached.
Pull the invoices.
Paid and in-flight invoices come in from ERP and AP across every entity and ledger.
Rebuild the three-way match.
Each invoice is checked against its PO, goods receipt, and contracted price, line by line.
Surface the exceptions.
Duplicates, price variances, quantity mismatches, missed discounts, tax and FX errors, and paid-not-received are flagged.
Hold for the owner.
Material claims and ambiguous cases reach AP or controls with the evidence pack already assembled.
Recover and reconcile.
Approved claims raise a supplier debit note, chase recovery, reconcile the credit, and write back.
Who it's for
Finance and IT both get to yes.
For AP, procure-to-pay & financial controls
Recover cash that already left.
- Audit 100% of invoices, not a recovery-audit sample
- Catch duplicate payments across entities and time windows
- Surface missed early-pay discounts, price and FX variances
- Every claim backed by a PO, receipt, and contract evidence pack
For CIO, IT & enterprise architecture
No multi-ERP consolidation project required.
- Audits across every ERP and AP ledger as-is, even post-M&A
- No integration build or data warehouse to stand up first
- Every match, exception, and claim is logged and auditable
- Pilot on one entity or a batch of paid invoices first
Business impact
A €500M AP spend typically leaks €0.5–2.5M.
A payables audit recovers the duplicates, overpayments, and missed discounts that cleared the run. On a related reconciliation workflow, Duvo protected €2.1M of revenue and €1.4M of margin a year at Rohlik. Bring your own paid invoices and POs and we size the recovery on your spend.
€0.5–2.5M
Recovered per €500M spend
Duplicates, overpayments, and missed discounts a payables audit typically recovers (example).
100%
Audit coverage
Invoices checked against PO, receipt, and price instead of sampled.
1–3%
Spend that leaks
Typical share of supplier spend lost to billing and payment errors.
Bring your paid invoices and POs. We’ll size the recovery on your spend.
Existing system fit
No payments transformation project required to start.
It runs through the ERPs, ledgers, and files your AP team already uses, then leaves a clear record of every recovery.
Finance keeps authority over every claim.
Approval thresholds
Material recoveries and ambiguous variances pause for AP, controls, or procure-to-pay owners before any debit note goes out.
Evidence trail
Each claim shows the invoice, PO, goods receipt, contracted price, variance, and rationale behind the recovery.
Supplier-ready output
Approved claims are staged as debit notes with supporting evidence, then reconciled against the credit on return.