Resolve supplier balances before write-off.
A credit can sit on your supplier's statement while your own records still show the full balance due. Duvo matches statements to invoices, payments, deductions and terms, explains each difference and prepares the next action. Finance approves disputed positions and write-offs, with corrections and supporting evidence kept together across your systems.
Supplier Reconciliation
Needs inputHenkel · INV-88412
- Mismatch reason
- Missing credit
- Supplier
- Henkel
- Amount
- EUR 4,820
Next action
Materiality rules
Low-risk matches can close faster while high-value exceptions pause for review.
View the wider product queue
Supplier Reconciliation
Supplier statements reconciled against invoices, credits, payments, receipts, and terms, with each mismatch reasoned and routed.
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Showing 5 of 286 cases
- 1
Approval
Anything that moves money pauses for review
Cases that need a person carry the amount, reason, and evidence so the owner can approve, dispute, or hold without rebuilding the trail.
- 2
Recoverable
The recoverable amount is visible early
Each mismatch carries the amount, the reason, and the evidence, so finance recovers the credit instead of writing it off.
Duvo compares the records and routes only the real judgement calls.
Reconciliation slows down when statements, invoices, deductions, goods receipts, payment runs, and commercial terms need to be compared manually across systems.
- 01Read
Read the statement and open items.
Duvo ingests supplier statements, AP exports, portal records, and invoice files.
- 02Compare
Match records across systems.
Invoices, credits, deductions, payments, receipts, and terms are compared across ERP, AP, and supplier sources.
- 03Explain
Name the mismatch reason.
Duvo separates timing differences, missing evidence, disputed deductions, duplicate lines, and commercial exceptions.
- 04Approve
Your team decides
Route the exception.
Finance or commercial owners review write-offs, disputed terms, or supplier-facing positions.
- 05Close
Update the record.
The decision, reason code, supporting evidence, and next supplier action are written back where the team works.
Works around the messy supplier record.
Systems and control details
Duvo can reconcile across the files and systems that already hold the truth, even when no single system has the full answer.
ERP and AP ledgers, supplier statements, supplier portals, invoices and credit notes, goods receipts, payment runs, email trails, commercial agreements
Materiality rules
Low-risk matches can close faster while high-value exceptions pause for review.
Supplier conversation pack
Disputes are staged with the documents, history, and rationale needed for the supplier conversation.
Close discipline
The final status, owner, amount, and reason code are captured so the same issue does not restart next month.
What teams ask about Supplier Reconciliation
What explains a gap between the supplier's statement and our open items?
Duvo compares invoices, credits, deductions, payments, receipts and terms across ERP, AP and supplier sources, then names the reason: a timing difference, missing evidence, a disputed deduction, a duplicate line or a commercial exception.
Can a write-off be booked without finance approving it?
No. Write-offs, disputed terms and supplier-facing positions go to finance or commercial owners. Materiality rules let low-risk matches close faster while high-value differences pause for review.
What do we take into a dispute conversation with the supplier?
The documents, history and rationale for that difference, staged together. The final status, owner, amount and reason code are recorded so the same issue does not restart next month.
Which documents are covered today?
Retail invoice, order and receipt reconciliation, as demonstrated at Rohlik. Supplier-statement coverage and other document types are agreed for the process you select.