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Customer stories
PilulkaPayroll attendance close

Pilulka runs its payroll attendance close on a fixed schedule and returns 1–2 HR days a month.

Measured result with modelled impact

1–2

HR days returned per month

Up to €8K

of HR capacity recovered per year, modelled

4

unexplained zero-hours records flagged for review in a single month

~26

contract workers' hours transferred and cross-checked each month

Up to €8K/yr is modelled from measured time only: 1–2 HR days returned a month, valued at Pilulka's internal day rates. The four flagged zero-hours records are reported as anomalies that required review, not as errors that would otherwise have been paid out.

The close depended on who had one to two free days at the end of the month.

Pilulka's monthly payroll close was done by hand: HR checked attendance completeness employee by employee, read each contract worker's monthly hours from the attendance system and retyped them into the payroll workbook, then exported attendance reports for core staff.

The work was accurate but time-consuming, concentrated into the busiest days of the month, and dependent on careful manual checking.

Before

  • Close done by hand, 1–2 days of HR work concentrated before the payroll deadline
  • Attendance completeness checked employee by employee
  • Hours read from the attendance system and retyped into the payroll workbook
  • Records needing a closer look identified through manual review
  • HR produced the data

After Duvo

  • Close runs on a fixed monthly schedule; HR reviews and confirms
  • Completeness verified for all employees, open records followed up by name
  • Hours transferred and cross-checked against the source
  • Records needing a closer look flagged by name for HR before payroll is calculated
  • HR reviews flagged items and confirms the result

Duvo takes the repetitive work out of payroll preparation, checks the data and flags anything unusual before payroll runs. We save up to two HR days every month and have much more confidence in the final numbers.

HR Manager

Pilulka

The workflow from signal to outcome.

01

Verifies completeness

At the start of each month Duvo checks that every attendance record is closed and notifies the responsible people about any that are not. Payroll preparation does not proceed on incomplete data.

02

Transfers and cross-checks hours

Duvo transfers each contract worker's monthly hours into the payroll workbook, around 26 workers a month, and cross-checks every written value against the source system rather than relying on a single copy.

03

Prepares the attendance reports

Duvo prepares the full-month attendance reports for core staff.

04

Flags what does not look right

Unexplained zero hours, name mismatches and similar discrepancies are flagged by name for HR instead of being written silently. In one recent month, four zero-hours records were surfaced this way.

05

HR reviews and confirms

HR reviews each flagged item, decides how to resolve it, and validates the completed workbook before it goes to payroll. Each cycle leaves a full record of what was checked, transferred, flagged and how it was resolved.

Evidence status

Measured result with modelled impact

Cycle counts, worker volumes and the flagged records are taken from Pilulka's operational records and approved by the customer. The €8K/yr figure is modelled from measured time only: 1–2 HR days a month, valued at Pilulka's internal day rates. No monetary value is assigned to the verification layer; the flagged records are anomalies that required review, not errors that would otherwise have been paid.

Systems involved

Attendance system, Payroll workbook, Attendance reports

Control points

  • Payroll preparation does not proceed on incomplete data: every attendance record is verified closed, and open records are followed up by name.
  • Every transferred value is cross-checked against the attendance system; unexplained zero hours and name mismatches are flagged by name for HR rather than written silently.
  • HR reviews every flagged item and confirms the completed workbook before it goes to payroll.

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