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Keep covenant reporting packs ready for the credit reviewer

Duvo tracks borrower reporting dates from the obligation register, checks each pack for the right period and signatures, and prepares the follow-up for anything missing.

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Loan covenant tracking

Needs review

Facility LC-401

Reporting pack
Overdue
Missing period
Q2 statements
Credit owner
Loan operations

The compliance certificate for the period is present, but the financial statements for that same period are missing from the pack.

Next action

Request statements: the borrower is asked for the statements, the receipt goes on LC-401 and the original due date stays in the tracker.

Refer to credit reviewer: the reviewer receives the certificate with a note of the missing statements.

Credit administration approval

The credit administration owner approves each borrower request, tracker update and handoff to the credit reviewer.

View the wider product queue

Loan covenant tracking

Facility where the certificate arrived without its statements.

Adds cases
Loan obligation register
Processes cases
Loan covenant tracking
Total

24

Pending

5

Postponed

2

In progress

4

Needs input

3

Failed

0

Completed

10

Add filter
Case
Case Status
Borrower evidence overdue
Scope
Decision
Exceptions
Next action
Facility LC-401
Needs Input
Statements overdue
Quarterly reporting
Request statements
1
Facility LC-402
In Progress
Certificate unsigned
Compliance certificate
Request signed copy
0
Facility LC-403
Completed
Wrong reporting period
Annual accounts
Request correct period
0
Facility LC-404
Pending
Amendment unclear
Reporting obligation
Refer to credit owner
1
Facility LC-405
Postponed
Pack received
Covenant evidence
Queue credit review
0

Showing 5 of 24 cases

  1. 1

    Approval

    Exceptions pause for the named owner

    Each exception carries the source records, applied rule, recommended action, and the person authorised to decide.

  2. 2

    Borrower evidence overdue

    Borrower evidence overdue is visible before the action

    The compliance certificate is on file but the statements for the same period are not, so the tracker shows the pack as incomplete rather than received.

From reporting deadline to a documented credit handoff

The facility agreement asks for quarterly management accounts and a compliance certificate signed by a director, and a later amendment moved one of the deadlines. The certificate arrives on time, so the tracker shows the pack as received. The management accounts that came with it cover the wrong quarter, and nobody notices until the credit reviewer opens the file.

  1. 0101

    Read the reporting schedule

    Duvo collects the obligation register, the agreement and amendment references and each borrower’s upcoming reporting dates.

  2. 0202

    Check the reporting pack

    Duvo compares received statements and certificates with the required period, signatory and document list, keeping unsigned or missing items visible.

  3. 0303

    Draft the follow-up or handoff

    Duvo drafts a targeted borrower request, or assembles the credit-review pack with the source requirement and outstanding items.

  4. 0404

    Your team decides

    Approve the follow-up

    The credit administration owner approves the borrower request and tracker update, or the handoff to the credit reviewer.

  5. 0505

    Send and update the tracker

    The borrower receives the approved request, and the covenant tracker records it with the delivery receipt. New submissions go back through the same checks, and the original due date stays on record.

Link reporting obligations to the borrower file

Systems and control details

The facility agreement’s reporting schedule and any amendments set what each pack must contain; masked facilities are used first. The effective agreement version, permitted borrower contacts and tracker fields are confirmed before Duvo updates anything.

Loan obligation register, Loan agreement repository, Borrower document inbox, Credit administration tracker

  • Credit administration approval

    The credit administration owner approves each borrower request, tracker update and handoff to the credit reviewer.

  • No covenant or credit decisions

    Duvo does not calculate or interpret covenants, decide whether a breach occurred, grant waivers or change ratings, pricing or drawdowns. Conflicting amendments and unclear terms go to credit or legal specialists.

  • Keep period, due date and receipt

    The agreement reference, required period, original due date, document version and action receipt are kept together. A revised date never erases the overdue history.

What teams ask about Loan covenant tracking

  • Does Duvo read the facility agreement to find reporting obligations?

    Duvo works from the obligation register your bank maintains, with the agreement and amendment references behind each entry. Where an amendment makes an obligation unclear, it goes to your credit or legal specialists.

  • Does Duvo test covenant ratios from the statements?

    No. Duvo checks that the right documents for the right period are present and signed. Covenant calculations and compliance findings stay with the credit reviewer.

  • What happens to a deadline when a borrower is given an extension?

    The tracker records the new date next to the original one, so the overdue history stays visible to credit administration.

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